100 North Appleton Street  
Appleton, WI 54911-4799  
www.appletonwi.gov  
City of Appleton  
Meeting Minutes - Final  
Finance Committee  
Monday, January 26, 2026  
5:30 PM  
Council Chambers, 6th Floor  
Call meeting to order  
1.  
Chair Firkus called the meeting to order at 5:30pm.  
Pledge of Allegiance  
2.  
3.  
Roll call of membership  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Present:  
Approval of minutes from previous meeting  
4.  
January 12, 2026 Meeting Minutes  
Finance Committee Meeting Minutes Jan. 12, 2026.pdf  
26-0091  
Attachments:  
Croatt moved, seconded by Hartzheim, that the minutes be approved. Roll Call.  
Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Public Hearing/Appearances  
Action Items  
5.  
6.  
Request to sole source a contract to Donohue and Associates for  
26-0090  
professional services needed to complete the Wastewater Electrical MCC  
Replacement Project for a contract fee of $399,668.  
Attachments:  
2026 Wastewater MCC Replacement Professional Services.pdf  
Fenton moved, seconded by Croatt, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to transfer $520,595 of unused contingency from AWWTP Phase 1  
Belt Filter Press Equipment Upgrades Project contract with Staab  
Construction to Phase 2 Staab Constructing contract.  
26-0106  
Attachments:  
260119_FinanceMemo_Ph1 BFP  
Closeout_ContingencyTransferPh2.pdf  
Hartzheim moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to sole source Engineering Services Contract to McMahon as part of  
Caustic Chemical System Upgrade and Raw Water Lake Station Valve and  
Pump Replacement Projects in the amount of $183,000 with a 10%  
contingency of $18,300 for a total not to exceed $201,300.  
26-0125  
Attachments:  
26-01-23_SoleSourceAward_McMahon_LakeStation_CausticSystem.  
pdf  
McMahon - SSR AWTF .pdf  
Fenton moved, seconded by Croatt, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve Unit B-25 Change Order #1 as a Contract Amendment in  
the amount of $57,830.90, for a new not-to-exceed contract total of  
$1,343,089.41 and a new contract contingency of $0.00.  
26-0122  
Attachments:  
Unit B-25 Change Order No1_rev.pdf  
Van Zeeland moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to accept Fox Cities Convention and Visitors Bureau Grant in the  
amount of $100,000 for Acoustical Improvements at the Fox Cities Exhibition  
Center along with the following 2026 Budget Amendment.  
26-0119  
Facilities Capital Projects  
Other Reimbursements  
+ $100,000  
FCEC Acoustical Improvements + $100,000  
to record grant revenue and project expenses (2/3 vote of Council required).  
Attachments:  
2026 Fox Cities Convention and Visitors Bureau Grant.pdf  
Contract_Appleton_FCEC Accoustics.pdf  
Croatt moved, seconded by Hartzheim, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to Award Unit X-26 Sewer and Water Reconstruction to Kruczek  
Construction in the amount of $2,711,111 with a 2.2% contingency of $60,000  
for a project total not to exceed $2,771,111.  
26-0121  
Attachments:  
X-26 Award-Funding-Bid Tab.pdf  
Fenton moved, seconded by Hartzheim, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve the following 2025-2026 Budget carryover appropriation:  
26-0123  
Facilities Capital Projects  
2025 Parks ADA Improvements  
2026 Parks ADA Improvements  
- $48,073  
+$48,073  
Carryover positive variance from the 2025 Parks ADA Improvements project  
Not Under Contract to the 2026 Parks ADA Improvements project to provide  
additional funds for the 2026 project (2/3 vote of Council required).  
Attachments:  
2026 Parks ADA Upgrades Project with Carryover.pdf  
Croatt moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to award the 2026 Parks ADA Improvements project construction  
contract to Milbach Construction Services Co. in the amount of $82,300, with  
a 10% contingency of $8,230, for a total project not to exceed $90,530.  
26-0124  
Attachments:  
2026 Parks ADA Upgrades Project with Carryover.pdf  
Hartzheim moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve the following 2026 Budget amendment:  
26-0120  
General Fund - Community Development  
Misc Revenue  
+ $135,169  
Consulting Services + $135,169  
For Thrivent Cost Reimbursement Agreement Amendment #1 (2/3 vote of  
Council required)  
Attachments:  
Thrivent BudgetAmendment2026_Finance01222026.pdf  
Hartzheim moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Information Items  
7.  
Contract 105-25 was awarded to Green Bay Pipe & TV for $307,500 for  
Sewer Cleaning and Televising. Payments issued to date total $243,729.70.  
Request final payment of $61,149.70.  
26-0082  
This item was presented.  
Contract 47-25 was awarded to Staab Construction Corp for $353,000 with a  
contingency of $8,825 for WWTP Removable Wall Storage. Change orders  
were approved totaling a credit of $9,054. Final contract amount is $343,946  
with a contingency of $17,879. Payments issued to date total $317,280.47.  
Request final payment of $26,665.53.  
26-0084  
This item was presented.  
Contract 21-25 was awarded to Vinton Construction for $4,187,819.61 with a  
contingency of $65,000.00 for Concrete Pavement (Re)Construction.  
Payments issued to date total $3,739,097.85. Request final payment of  
$278,463.05.  
26-0085  
This item was presented.  
Contract 64-25 was awarded to MCC, Inc. for $153,858.96 with a contingency  
of $8,000.00 for 3001 Glendale Site Improvements. Payments issued to date  
total $144,488.73. Request final payment of $7,604.68.  
26-0087  
26-0105  
This item was presented.  
Change Order #8 to Staab Construction contract as part of the AWWTP  
Phase 2 Belt Filter Press Equipment Upgrades Project totaling $16,957  
resulting in a decrease in contingency from $26,674 to $9,717.  
Attachments:  
260119_Finance Memo_Phase 2 BFP Change Orders 8_Staab.pdf  
This item was presented.  
Adjournment  
8.  
Hartzheim moved, seconded by Croatt, that the be adjourned at 5:42 pm. Roll  
Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye: