100 North Appleton Street  
Appleton, WI 54911-4799  
www.appletonwi.gov  
City of Appleton  
Meeting Minutes - Final  
Finance Committee  
Monday, June 8, 2026  
5:30 PM  
Council Chambers, 6th Floor  
Call meeting to order  
1.  
Chair Fenton called the meeting to order at 5:56 p.m.  
Pledge of Allegiance  
Roll call of membership  
2.  
3.  
Ald. Croatt is remote.  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Present:  
Approval of minutes from previous meeting  
4.  
May 11th, 2026 Meeting Minutes  
May 11th, 2026 Meeting Minutes.pdf  
26-0725  
Attachments:  
Hartzheim moved, seconded by Firkus, that the Report Action Item be  
approved. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Public Hearing/Appearances  
Action Items  
5.  
6.  
Board of Review Member Pay Rate  
BOR Rate of Pay Memo.pdf  
26-0726  
Attachments:  
Hartzheim moved, seconded by Van Zeeland, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve a budget transfer of $350,000 from the remaining Library  
Inflation Reduction Act elective pay proceeds to the Library solar project,  
increasing the total project budget from $350,000 to $700,000.  
26-0769  
Attachments:  
ITC to Library Solar Budget Transfer_.docx  
Firkus moved, seconded by Van Zeeland, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve the purchase of one office trailer and one restroom trailer  
from Elk Creek Trailers for the temporary Transit Center operations site in the  
total amount of $141,720.  
26-0770  
Attachments:  
Temporary Transit Terminal Office and Restroom Trailer  
Purchase.docx  
Van Zeeland moved, seconded by Firkus, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve the request to sole source a contract to Chet Wesenberg  
Architect, LLC, for professional services needed to complete design, bidding,  
and construction administration for the 2026 City Hall 6th Floor Office  
Renovation Project in the amount of $137,570, with a 5 percent contingency of  
$6,878.50, for a total project authorization not to exceed $144,448.50.  
26-0771  
Attachments:  
2026 City Hall 6th Floor Renovation - Professional Services  
Contract.docx  
Hartzheim moved, seconded by Firkus, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve change order #1 to Kruczek Construction contract 3-26  
Unit U-26 Sewer and Water Construction with an increase of $13,510.50 for a  
new contract total of $370,510.50 resulting in a decrease in contingency from  
$35,000 to $21,489.50.  
26-0785  
26-0784  
26-0787  
Attachments:  
U-26 Change Order 1_r1.pdf  
Hartzheim moved, seconded by Van Zeeland, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve change order #1 to Western Specialty Contractors  
contract 17-26 Unit S-26 Parking Ramp Repairs and Maintenance with an  
increase of $181,000 for a new contract total of $1,387,718.50 resulting in a  
decrease in contingency from $181,000 to $0.  
Attachments:  
S-26 Contract Change Order Form 1_final.pdf  
Frikus moved, seconded by Van Zeeland, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to approve new Fox Cities Exhibition Center (FCEC)  
Management Agreement, between the City of Appleton and Appleton  
Hotel Holdings, LLC.  
Attachments:  
25-0325 - Fox Cities Exhibition Center Management Agrm -  
06-05-2026.pdf  
FCECNewManagementAgreement_memo.pdf  
Van Zeeland moved, seconded by Firkus, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to award Sole Source Contract to Full Service Organics  
Management LLC, as part of the AWWTP Anaerobic Digester Inspection,  
Maintenance, and Improvements Project in the amount of $157,360 plus a  
20% contingency of $31,472 for a total cost of $188,832.  
26-0776  
Attachments:  
260604_ESD_CleaningSoleSourceContact_FSO_FinanceMemo.pdf  
Van Zeeland moved, seconded by Hartzheim, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
26-0773  
Request to award Sole Source purchase of a Vulcan EWP 400/600  
Wash Press to Vulcan Industries in the amount of $68,518.  
Attachments:  
260604_SoleSourceAward_Vulcan_Ind_WP.pdf  
Van Zeeland moved, seconded by Firkus, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to award Sole Source Contract to Dixon as part of the Matthias  
Tower Coating Project in the amount of $93,962.50 plus a 5.0% contingency  
of $4,700 for a total cost of $98,662.50.  
26-0772  
Attachments:  
26-06-03_Matthias_SoleSourceContact_Dixon_FinanceMemo.pdf  
Hartzheim moved, seconded by Van Zeeland, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to award project Z-26 Sewer & Water Main Reconstruction to  
Kruczek Construction in the amount of $546,000 with a contingency of  
$20,000 for a total amount not to exceed $566,000.  
26-0786  
Attachments:  
Z-26 Award-Funding-BidTab.pdf  
Van Zeeland moved, seconded by Firkus, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Request to apply for a Safe Drinking Water Loan and to approve a Resolution  
declaring official intent to reimburse expenditures for loan disbursement  
payments.  
26-0783  
Attachments:  
20260608_FC Memo_Request to Apply_Resolution to Reimburse.pdf  
Van Zeeland moved, seconded by Hartzheim, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye:  
Information Items  
7.  
Contract 20-24 was awarded to Rohde Brothers for $720,840 with a  
contingency of $64,876 for the WWTP B-Bldg HVAC Improvements. Change  
orders were approved totaling $51,550. Final contract amount is $772,390  
with a contingency of $13,326. Payments issued to date total $753,080.25.  
Request final payment of $19,309.75.  
26-0744  
Change orders #7, #8, and #9 to Rohde Brothers, Inc. contract as part of the  
AWWTP Sludge Piping and Digester Heat Exchanger Replacement Project  
totaling -$8,001 resulting in an increase in contingency from $23,110 to  
$31,111.  
26-0777  
Attachments:  
260604_Finance Info AWWTP HEX CO No7-9.pdf  
Change order #13 to Staab Construction contract as part of the AWWTP  
Phase 2 Belt Filter Press Equipment Upgrades Project totaling $31,042  
resulting in a decrease in contingency from $383,130 to $352,088.  
26-0775  
26-0774  
Attachments:  
260604_Finance Memo_Phase 2 BFP Change Orders13_Staab.pdf  
Change orders #5 through #8 to August Winter & Sons, Inc. contract as part  
of the Appleton Wastewater Treatment Plant 2025 LBuilding HVAC and  
Receiving Station Upgrades Project totaling $116,526 resulting in a decrease  
in contingency from $386,084 to $269,558.  
Attachments:  
26-06-04_Finance Memo_L-Build_Change OrdersAWS.pdf  
Adjournment  
8.  
Hartzheim moved, seconded by Firkus, that the meeting be adjourned at 6:28  
p.m. Roll Call. Motion carried by the following vote:  
5 - Firkus, Hartzheim, Van Zeeland, Fenton and Croatt  
Aye: