100 North Appleton Street  
Appleton, WI 54911-4799  
www.appletonwi.gov  
City of Appleton  
Meeting Minutes - Final  
Finance Committee  
Monday, March 23, 2026  
5:30 PM  
Council Chambers, 6th Floor  
Call meeting to order  
1.  
Chair Firkus called the meeting to order at 5:30 p.m.  
Pledge of Allegiance  
2.  
3.  
Roll call of membership  
Present:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Excused:  
Approval of minutes from previous meeting  
4.  
March 9th, 2026 Meeting Minutes  
Finance Committee Meeting Minutes March 9th, 2026.pdf  
26-0396  
Attachments:  
Croatt moved, seconded by Fenton, that the Minutes be approved. Roll Call.  
Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Public Hearing/Appearances  
Action Items  
5.  
6.  
Request to award the Fire Protection Inspection Services five-year contract to  
Summit Fire Protection in the amount of $160,435.  
26-0385  
Attachments:  
2026 Fire Protection Inspection Services Memo.pdf  
Fenton moved, seconded by Croatt, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Request to award project C-26 Sidewalk Sawcutting to ASTI Sawing Inc. in an  
amount not to exceed $30,000.  
26-0391  
Attachments:  
C-26 Award-Funding-Bid Tab.pdf  
Croatt moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Request to approve Unit W-26 Sewer and Water Reconstruction Change  
Order #1 as a Contract Amendment in the amount of $92,515 for a new  
not-to-exceed contract total of $2,678,100 and an unchanged contract  
contingency of $60,000.  
26-0390  
Attachments:  
W-26 change order 1 form.pdf  
Fenton moved, seconded by Croatt, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Request to approve Development Agreement for Mission Ridge North (Dewitt  
Development Partners LLC).  
26-0392  
Attachments:  
MissionRidge_DAMemo_03192026_Final.pdf  
0111 - Mission Ridge Dev Agrm - 03-19-2026_1.pdf  
Croatt moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Request to approve the purchase of Klir Compliance Management Software  
through CDW-Government in the amount of $44,250.  
26-0393  
Attachments:  
Klir Software Purchase.pdf  
Fenton moved, seconded by Croatt, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Request to approve 2025 - 2026 Budget carryover appropriations (2/3 vote of  
Council required):  
26-0394  
1. Items not under contract $57,800,009  
2. Items requesting special consideration $7,745,006  
Attachments:  
Special Consideration 2025-2026 Carryover.pdf  
Not Under Contract 2025-2026 Carryover.pdf  
Croatt moved, seconded by Fenton, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Request to approve the following 2025 Budget Amendments:  
26-0387  
Community Development Block Grants  
Federal Grants  
Block Grant Payments  
+$18,412  
+$18,412  
To record additional funds received for Community Development Block Grant  
Programs (2/3 vote of Council required)  
Room Tax Fund  
Room Taxes  
Other Contracts/Obligations  
Transfer Out - General Fund  
+$49,795  
+$14,605  
+$35,190  
To record additional room taxes received (2/3 vote of Council required)  
Wheel Tax Fund  
Wheel tax  
Transfer Out - General Fund  
+$17,707  
+$17,707  
To record additional wheel taxes received (2/3 vote of Council required)  
Facilities Capital Projects  
Donations & Memorials  
Buildings  
+$3,599,253  
+$3,599,253  
To record donations from Friends of Appleton Library for building project (2/3  
vote of Council required)  
General Fund  
Salaries/Fringe Benefits - Public Health  
Salaries/Fringe Benefits - Human Resources  
Salarie/Fringe Benefits - Police  
Salaries/Fringe Benefits - Fire  
Wage Reserve  
+$17,623  
+$65,487  
+$160,820  
+$69,696  
-$313,626  
To allocate wage reserve funds (2/3 vote of Council required)  
Fenton moved, seconded by Croatt, that the Report Action Item be  
recommended for approval. Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused:  
Information Items  
7.  
Contract 134-24 was awarded to Otis Elevator Company for $266,300.00 with  
a contingency of $26,630.00 for Elevator Work. Payments issued to date total  
$230,349.50. Request final payment of $35,950.50.  
26-0386  
This item was presented.  
The following 2025 Budget Amendments were approved by the Mayor and  
Finance Director in accordance with Policy:  
26-0389  
Health Pandemic/BioTerrorism Grant  
Health Grants & Aids  
Salaries  
Fringe  
+$795  
+$612  
+$183  
This item was presented.  
The following 2026 - 2026 Budget carryover appropriations were approved in  
accordance with Policy:  
26-0395  
1. Amount under contract $14,586,233  
2. Non-Lapsing Funds $6,745,396  
Attachments:  
Non-Lapsing 2025-2026 Carryover.pdf  
Under Contract 2025-2026 Carryover.pdf  
This item was presented.  
Adjournment  
8.  
Fenton moved, seconded by Croatt, that the meeting be adjourned at 6:37 p.m.  
Roll Call. Motion carried by the following vote:  
3 - Firkus, Fenton and Croatt  
2 - Hartzheim and Van Zeeland  
Aye:  
Excused: